Normalization in DBMS: 1NF, 2NF, 3NF Database

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Normalization is a process of organizing the data in database to avoid data redundancy, insertion anomaly, update anomaly & deletion anomaly. Let’s discuss about anomalies first then we will discuss normal forms with examples.

Anomalies in DBMS

There are three types of anomalies that occur when the database is not normalized. These are – Insertion, update and deletion anomaly. Let’s take an example to understand this.

Example: Suppose a manufacturing company stores the employee details in a table named employee that has four attributes: emp_id for storing employee’s id, emp_name for storing employee’s name, emp_address for storing employee’s address and emp_dept for storing the department details in which the employee works. At some point of time the table looks like this:

emp_id	emp_name	emp_address	emp_dept
101	Rick	Delhi	D001
101	Rick	Delhi	D002
123	Maggie	Agra	D890
166	Glenn	Chennai	D900
166	Glenn	Chennai	D004

The above table is not normalized. We will see the problems that we face when a table is not normalized.

Update anomaly: In the above table we have two rows for employee Rick as he belongs to two departments of the company. If we want to update the address of Rick then we have to update the same in two rows or the data will become inconsistent. If somehow, the correct address gets updated in one department but not in other then as per the database, Rick would be having two different addresses, which is not correct and would lead to inconsistent data.

Insert anomaly: Suppose a new employee joins the company, who is under training and currently not assigned to any department then we would not be able to insert the data into the table if emp_dept field doesn’t allow nulls.

Delete anomaly: Suppose, if at a point of time the company closes the department D890 then deleting the rows that are having emp_dept as D890 would also delete the information of employee Maggie since she is assigned only to this department.

To overcome these anomalies we need to normalize the data. In the next section we will discuss about normalization.

Normalization

Here are the most commonly used normal forms:

First normal form(1NF)
Second normal form(2NF)
Third normal form(3NF)
Boyce & Codd normal form (BCNF)

First normal form (1NF)

As per the rule of first normal form, an attribute (column) of a table cannot hold multiple values. It should hold only atomic values.

Example: Suppose a company wants to store the names and contact details of its employees. It creates a table that looks like this:

emp_id	emp_name	emp_address	emp_mobile
101	Herschel	New Delhi	8912312390
102	Jon	Kanpur	8812121212 9900012222
103	Ron	Chennai	7778881212
104	Lester	Bangalore	9990000123 8123450987

Two employees (Jon & Lester) are having two mobile numbers so the company stored them in the same field as you can see in the table above.

This table is not in 1NF as the rule says “each attribute of a table must have atomic (single) values”, the emp_mobile values for employees Jon & Lester violates that rule.

To make the table complies with 1NF we should have the data like this:

emp_id	emp_name	emp_address	emp_mobile
101	Herschel	New Delhi	8912312390
102	Jon	Kanpur	8812121212
102	Jon	Kanpur	9900012222
103	Ron	Chennai	7778881212
104	Lester	Bangalore	9990000123
104	Lester	Bangalore	8123450987

Second normal form (2NF)

A table is said to be in 2NF if both the following conditions hold:

Table is in 1NF (First normal form)
No non-prime attribute is dependent on the proper subset of any candidate key of table.

An attribute that is not part of any candidate key is known as non-prime attribute.

Example: Suppose a school wants to store the data of teachers and the subjects they teach. They create a table that looks like this: Since a teacher can teach more than one subjects, the table can have multiple rows for a same teacher.

teacher_id	subject	teacher_age
111	Maths	38
111	Physics	38
222	Biology	38
333	Physics	40
333	Chemistry	40

Candidate Keys: {teacher_id, subject}
Non prime attribute: teacher_age

The table is in 1 NF because each attribute has atomic values. However, it is not in 2NF because non prime attribute teacher_age is dependent on teacher_id alone which is a proper subset of candidate key. This violates the rule for 2NF as the rule says “no non-prime attribute is dependent on the proper subset of any candidate key of the table”.

To make the table complies with 2NF we can break it in two tables like this:
teacher_details table:

teacher_id	teacher_age
111	38
222	38
333	40

teacher_subject table:

teacher_id	subject
111	Maths
111	Physics
222	Biology
333	Physics
333	Chemistry

Now the tables comply with Second normal form (2NF).

Third Normal form (3NF)

A table design is said to be in 3NF if both the following conditions hold:

Table must be in 2NF
Transitive functional dependency of non-prime attribute on any super key should be removed.

An attribute that is not part of any candidate key is known as non-prime attribute.

In other words 3NF can be explained like this: A table is in 3NF if it is in 2NF and for each functional dependency X-> Y at least one of the following conditions hold:

X is a super key of table
Y is a prime attribute of table

An attribute that is a part of one of the candidate keys is known as prime attribute.

Example: Suppose a company wants to store the complete address of each employee, they create a table named employee_details that looks like this:

emp_id	emp_name	emp_zip	emp_state	emp_city	emp_district
1001	John	282005	UP	Agra	Dayal Bagh
1002	Ajeet	222008	TN	Chennai	M-City
1006	Lora	282007	TN	Chennai	Urrapakkam
1101	Lilly	292008	UK	Pauri	Bhagwan
1201	Steve	222999	MP	Gwalior	Ratan

Super keys: {emp_id}, {emp_id, emp_name}, {emp_id, emp_name, emp_zip}…so on
Candidate Keys: {emp_id}
Non-prime attributes: all attributes except emp_id are non-prime as they are not part of any candidate keys.

Here, emp_state, emp_city & emp_district dependent on emp_zip. And, emp_zip is dependent on emp_id that makes non-prime attributes (emp_state, emp_city & emp_district) transitively dependent on super key (emp_id). This violates the rule of 3NF.

To make this table complies with 3NF we have to break the table into two tables to remove the transitive dependency:

employee table:

emp_id	emp_name	emp_zip
1001	John	282005
1002	Ajeet	222008
1006	Lora	282007
1101	Lilly	292008
1201	Steve	222999

employee_zip table:

emp_zip	emp_state	emp_city	emp_district
282005	UP	Agra	Dayal Bagh
222008	TN	Chennai	M-City
282007	TN	Chennai	Urrapakkam
292008	UK	Pauri	Bhagwan
222999	MP	Gwalior	Ratan

Tasks may involve some or all of the following:

establishing the needs of users and monitoring user access and security;
monitoring performance and managing parameters to provide fast responses to front-end users;
mapping out the conceptual design for a planned database;
considering both back-end organisation of data and front-end accessibility for end-users;
refining the logical design so that it can be translated into a specific data model;
further refining the physical design to meet system storage requirements;
installing and testing new versions of the DBMS;
maintaining data standards, including adherence to the Data Protection Act;
writing database documentation, including data standards, procedures and definitions for the data dictionary (metadata);
controlling access permissions and privileges;
developing, managing and testing back-up and recovery plans;
ensuring that storage and archiving procedures are functioning correctly;
capacity planning;
working closely with IT project managers, database programmers and multimedia programmers;
communicating regularly with technical, applications and operational staff to ensure database integrity and security;
commissioning and installing new applications and customising existing applications in order to make them fit for purpose.